Planning an event is exciting, but it’s also a lot of work. There are so many details to take care of that you might easily miss a few things you need to do. The best way to ensure that you don’t forget anything, is to make a checklist. Of course, experienced Corporate Event Organisers in Bangalore can help you organize your event if you’re hard pressed for time.
Plan well in advance so that there is enough time to organize everything.
Make a timetable with all the important dates and deadlines, so that you know how much work is to be done, and when. The best way to stick to this checklist is to delegate the different responsibilities to different people, and have them report to you once a week on the progress made.
These are the important things you have to consider
l Budget and Finances – Are you going to spend your (or your organization’s) money or will you need to look for sponsors? Start soliciting sponsors way before your event date so that you don’t have a cash crunch. Make a budget and stick to it
l For any event to be successful, you need to have a good Audio Visual, and it is especially important when it’s a full-fledged entertainment event, with music and dance. Look for reasonably priced vendors who have the latest equipment.
l Decide on a date, and make sure it doesn’t clash with another important event, so that you have more participation
l Decide on the venue – make sure it’s available for the date of your event, and immediately book it. Most of the corporate events Bangalore hosts are held in 5 or 4 star hotels that have excellent banquet facilities. So if you’re organizing one, check out which hotel will be suitable.
l Decor – Is it an outdoor or indoor event? If outdoors, you may need to have tents, fans, lights and so on. If indoors, perhaps you want to decorate the place with flowers, balloons, etc, depending on the occasion. Make a note of looking for decorators.
l Sound system – for any event to be successful, you need to have a good sound system, and it is especially important when it’s a full-fledged entertainment event, with music and dance. Look for reasonably priced vendors who have the latest equipment.
l If you are serving food, decide the menu, and look for caterers. If your event is during a festival season, most good caterers will be booked, so the earlier you plan and book, the better. Efficient Event Companies in Bangalore will be able to help you find a reasonable and decent caterer.
